Privacy Notice
Last updated: 29 October 2026
Your information, handled responsibly
JEER Contracting Ltd uses personal information to respond to enquiries, assess and engage contractors, complete necessary checks, administer assignments and process payments. We also hold information about our employees, business contacts and people who use our website.
This notice explains what information we collect, why we need it, who we may share it with, how long we keep it and your legal rights.
We aim to collect only what is necessary, keep it secure and use it for lawful, clearly defined purposes.
Who we are and how to contact us
JEER Contracting Ltd
Company number: 17117495
Regus, Building 2
Guildford Business Park Road
Guildford, GU2 8XG
Telephone: 02080 805493
Email: payroll@jeercontracting.co.uk
Website: www.jeercontracting.co.uk
For data protection enquiries, information requests or complaints, please contact us using the details above and ask for your enquiry to be passed privately to the person responsible for data protection.
Please do not send identity documents or other sensitive information in an initial email. We will arrange a suitable secure method if these are required.
JEER is generally responsible as a data controller for information used in its own registration, engagement and payment activities. Where we process information on a client's instructions, that client may be the controller for the relevant activity.
1. Who this notice applies to
This notice applies to:
Contractors, workers, self-employed operatives and individuals registering for JEER services.
Directors and representatives of personal service companies.
Employees and applicants joining JEER.
Clients, suppliers and other business contacts.
Visitors to our website.
It applies whether or not an enquiry or registration results in an engagement.
2. Information we collect
Depending on your relationship with JEER, we may collect:
Personal and contact information: Name, address, date of birth, telephone number, email address and identification documents.
Engagement and compliance information: Employment or trading status, National Insurance number, Unique Taxpayer Reference (UTR), company information, qualifications, licences, insurance, work history, references and relevant Right to Work evidence.
Contract and payment information: Agreements, assignment details, timesheets, rates, invoices, bank details, payroll information, tax codes, deductions, pension information and payment records.
Communications and business records: Enquiries, correspondence, complaints, support requests, compliance checks and relevant decisions.
Website information: Form submissions, technical information, security logs, cookies and website analytics where enabled.
We may occasionally need limited sensitive information, such as health information required for reasonable adjustments or employment obligations. Such information is collected only where necessary and subject to additional safeguards.
3. Where information comes from
Most information is provided directly by you through our website, registration forms, signed agreements, correspondence or during an engagement.
We may also receive relevant information from recruitment agencies, clients, authorised representatives, verification and payroll providers, official records or existing Maven arrangements where information is being lawfully transferred to JEER.
Where information comes from another source, we will provide appropriate privacy information in accordance with our legal obligations.
4. Why we use information
We process personal information for the following purposes:
Enquiries and registration
To respond to enquiries, consider suitability and take steps towards an agreement. Our legal basis will normally be steps before entering a contract or our legitimate business interests, depending on the circumstances.
Identity, eligibility and compliance checks
To verify relevant information, establish eligibility, undertake applicable Right to Work and other checks, and prevent fraud or misuse. We rely on legal obligations where applicable and legitimate interests for other appropriate verification activities.
Contracting, assignments and payments
To prepare agreements, administer engagements, communicate with clients, process invoices and payments and meet relevant payroll and tax obligations. Our legal bases include contractual necessity, legal obligations and legitimate interests, as appropriate.
Financial records and business protection
To maintain accurate records, reconcile accounts, investigate irregularities, manage disputes and comply with legal requirements. We rely on legal obligations and legitimate interests where appropriate.
Staff administration
To recruit and manage employees, administer pay and benefits and meet employment responsibilities.
Website operation and communications
To operate and secure our website, respond to enquiries and support contractor registration. Optional analytics or marketing cookies will be managed in accordance with applicable consent requirements.
Where we rely on legitimate interests, we consider those interests against your rights and reasonable expectations.
We do not rely on consent as a blanket justification for information needed to meet statutory payroll, tax or compliance obligations.
5. Sensitive information and your choices
Where special-category information is necessary, we will identify an appropriate legal condition and apply additional safeguards.
We will explain where information is optional and where it is required for a contract, engagement or legal obligation.
If necessary information is not provided, we may be unable to complete registration, establish eligibility, arrange an engagement or process the correct payment.
6. Who we share information with
We only share information where there is a legitimate business or legal reason.
Depending on the service, recipients may include:
Clients, recruitment agencies and organisations involved in an assignment.
HMRC and other relevant authorities.
Banks, payment services, payroll and pension providers.
Identity, eligibility and compliance verification providers.
Professional advisers, auditors and insurers.
Authorised software, hosting, document-signing and communications providers.
Our technology arrangements include Squarespace for the website and registration, MDA for contractor administration, Signable for electronic agreements and Microsoft 365 for business communications.
Registration information may be reviewed and transferred between authorised systems as part of the onboarding process. Additional approved integrations or service providers may be used where necessary.
We apply appropriate contractual and security requirements to organisations processing information on our behalf.
We do not sell personal information to advertisers.
7. International transfers and security
Some of our technology providers, including Squarespace, may process or transfer information outside the United Kingdom.
Where international transfers are subject to UK data protection restrictions, we require an appropriate legal transfer mechanism, such as applicable adequacy arrangements or recognised contractual safeguards.
Squarespace publishes data-processing terms covering its international processing arrangements. Other providers are assessed according to their services and relevant safeguards.
We take proportionate steps to protect personal information from unauthorised access, loss, misuse or disclosure. These include controlled access, secure accounts, appropriate handling of identity and payment information and verification of sensitive changes.
No electronic service is entirely free from risk. Suspected security incidents are assessed and addressed in accordance with our legal responsibilities.
8. How long we keep information
We retain personal information for as long as necessary for the purpose for which it was collected, including applicable legal, tax, contractual and regulatory requirements.
Where JEER has the relevant obligations, PAYE and CIS records will normally be kept for at least three years after the relevant tax year. Statutory employer Right to Work check evidence is generally retained throughout employment and for two years afterwards.
Other information, including registration records, contracts, verification documents, correspondence and payment records, is retained according to its purpose, applicable legal requirements and any legitimate need to manage disputes or protect legal rights.
Information relating to registrations that do not proceed to an engagement will not be retained indefinitely without a valid reason.
Temporary files and records created during authorised data migration are retained only as necessary for transfer, verification and reconciliation, subject to applicable retention requirements.
We review our records and securely delete or anonymise information when it is no longer required.
9. Your information rights
Depending on the circumstances and applicable legal exemptions, you have rights to:
Request access to your personal information.
Ask us to correct inaccurate information.
Request deletion or restriction of information in appropriate circumstances.
Object to certain uses of your information.
Request data portability where applicable.
Withdraw consent where processing relies on consent.
You can object at any time to the use of your personal information for direct marketing.
Some rights are subject to legal limitations, particularly where information must be retained for statutory obligations.
To exercise your rights, contact us using the details at the beginning of this notice.
We may need to confirm your identity before disclosing information. We will normally respond within one calendar month, subject to any legally permitted extension.
There is normally no charge for exercising your rights.
10. Complaints and the Information Commissioner's Office
If you have concerns about how JEER handles your information, please contact us.
We will acknowledge data protection complaints within 30 days, investigate them appropriately, keep you informed and explain our findings.
You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.
Website: www.ico.org.uk
You do not have to raise a complaint with JEER before exercising your legal right to contact the ICO.
11. Website cookies and automated decisions
Our website uses essential cookies and similar technologies necessary for its operation and security.
Optional cookies may also be used for website analytics or other purposes where enabled.
Our Squarespace cookie banner allows visitors to Accept all, Decline all or Manage cookies. Non-essential cookies controlled by Squarespace are restricted until the appropriate consent is provided.
You can revisit your choices through the Cookie Preferences control on our website.
Further details are available in our separate Cookie Policy.
Submitting a registration form does not, by itself, constitute an automated decision to accept, reject or engage a contractor. Registration information is subject to appropriate checks as part of the engagement process.
12. Changes to this notice
We may update this Privacy Notice to reflect changes in our services, technology, legal obligations or information-handling arrangements.
The latest version will be available on our website. Where a change materially affects how we use personal information, we will provide additional information where required by law.